Templates / Renting

Move-in checklist template

Record the condition of the property on day one, signed by both sides.

Free to use. Fill in the blanks, then send it for e-signature.

Move-In Checklist

Property: Property address

Move-in date: Move-in date

Landlord: Landlord name

Tenant: Tenant name(s)

This checklist records the condition of the property on the move-in date. The parties will use it to compare the property when the tenancy ends. Write "Good", "Fair", or "Poor" for each item, and add a short note about any mark, stain, or defect.

1. Keys and access

Keys and access cards handed over

2. Meter readings

Meter readings

3. Entrance and living areas

  • Front door, locks, and doorbell: ____________________________
  • Walls and ceilings: ____________________________
  • Floors and carpets: ____________________________
  • Windows, curtains, and blinds: ____________________________
  • Lights, switches, and sockets: ____________________________

4. Kitchen

  • Cabinets and counters: ____________________________
  • Sink and taps: ____________________________
  • Cooker, oven, and hood: ____________________________
  • Fridge and other appliances: ____________________________
  • Floor and walls: ____________________________

5. Bedrooms

  • Walls, ceilings, and floors: ____________________________
  • Doors, windows, and locks: ____________________________
  • Wardrobes and fittings: ____________________________

6. Bathrooms

  • Toilet, basin, and shower or bath: ____________________________
  • Taps, drains, and water heater: ____________________________
  • Tiles, mirror, and ventilation: ____________________________

7. Safety items

  • Smoke alarms tested and working: ____________________________
  • Carbon monoxide alarm tested and working: ____________________________
  • Fire extinguisher or blanket: ____________________________

8. Furniture and appliances supplied

Furniture and appliances

9. Existing damage or issues

Existing damage or issues

10. Photos

Both parties have dated photos or video of the property, kept at: Where the photos are kept.

11. Comments

The Tenant may add written comments to this checklist within Days for tenant to add comments days after the move-in date. After that, the parties treat this checklist, with any comments, as an accurate record of the property on the move-in date, except for hidden defects.

Each party keeps a signed copy.

Signatures

Landlord name

Signature: ____________________________

Date: ______________

Tenant name(s)

Signature: ____________________________

Date: ______________

The full template. Highlighted words are blanks you fill in. A plain-language starting point, not legal advice.

Tips for a good move-in checklist

  1. 1

    Go room by room and write what you see, not what you expect.

  2. 2

    Note meter readings and the number of keys handed over.

  3. 3

    Take dated photos and keep them with the signed checklist.

  4. 4

    Sign it on the move-in day, not weeks later.

Questions

Why do both sides sign a move-in checklist?

A signed checklist shows the condition both sides agreed on at the start. It makes deposit decisions at move-out easier.

Can I change the wording?

Yes. Open the template in SignKaro, fill in the blanks, and change any line yourself or ask the built-in AI to rewrite a clause. Then send it for signature.

Is this template legal advice?

No. It is a plain-language starting point. Laws differ by country and state, so ask a lawyer to review contracts that carry real risk.

Make it yours.

Use this template

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